Facilitator Guide

Managing Time, Deadlines, and Expectations

Facilitator Guide

Managing Time, Deadlines, and Expectations

Topic: Professionalism & Communication

What’s covered

Planning your time
Working efficiently
Managing deadlines
Managing expectations
When things go wrong

Before the session

Prepare the Attendees

Send the attendees an invitation for the session. Include this link, which has the videos and exercise they’ll need to prepare.

https://www.hotshotlegal.com/discussions/managing-time-deadlines-and-expectations/attendee

Prepare Yourself

Watch the videos and read the exercise so you’re familiar with the Hotshot material.

Course

Managing Time, Deadlines, and Expectations

A discussion of techniques for managing time and workload, including planning your day, working efficiently, and juggling multiple assignments. Covers how to address timeline conflicts, manage expectations, and communicate proactively under pressure.
Exercise
PDF

During the session

Part 1: Knowledge Check

Ask attendees these questions to ensure they understand the topic:

What habits help you plan your time realistically?
What does it mean to “forecast” your workload and why is it helpful?
If you need more time mid-assignment, what should you do?
What are some ways to protect focused work time?
If something goes significantly wrong in your assignment, what should you do?

Part 2: Group Exercise

Lead a group discussion based on the exercise. To encourage collaboration, divide the attendees into groups to discuss the exercise, then have a representative from each group summarize their views to the larger group. Call on people to share their thoughts and ask others to respond.

Tip for remote sessions: use your web conferencing system’s breakout room feature to divide people into groups.

Part 3: Firm Specifics

Share your own experiences and guidance, including:

Anecdotes
General practice tips (dos and don’ts)
Firm-specific guidance and practices

After the session

To continue learning, attendees can check out related courses in Hotshot’s Professionalism & Communication topic.

About Hotshot

Hotshot helps lawyers develop their legal, business, and technology skills through short videos, quizzes, and summaries, and we help law firms and law schools plan and deliver engaging training programs. Our customers include Am Law 200 firms, top law schools, and regional and international firms.